February 19, 2025
AI for proposal writing
February 19, 2025
AI for proposal writing
AI is changing how we write funding proposals, but how do you use it responsibly? This guide explains how researchers and startups can ethically integrate AI tools into their EU proposal writing process without compromising originality or trust.
Can You Use AI to Write EU Funding Proposals?
The short answer is: yes, if used ethically and transparently.
Artificial intelligence is transforming the way researchers, startups, and innovation teams approach proposal writing. Tools like large language models (LLMs), research assistants, and workflow automation can save time, improve clarity, and help navigate complex requirements.
But with growing concerns around plagiarism, misinformation, and misuse, it’s important to use AI responsibly, especially in high-stakes, competitive contexts.
What AI Can (and Can’t) Do in Proposal Writing
AI tools can assist with:
Drafting structure and templates
Summarising research background or state of the art
Clarifying impact statements
Refining formatting and compliance with call guidelines
Rephrasing and translating sections
Automating repetitive writing tasks
However, AI should not be used to generate full applications without human oversight. EU evaluators expect originality, project-specific insight, and clear contributions from experienced individuals and consortia partners — something AI cannot replicate.
Ethical Guidelines for Using AI in EU Proposals
Here are some best practices for ethical and effective use of AI:
Use AI as an assistant, not a ghostwriter
Let AI support your process, not replace your voice. Your expertise and vision should remain at the core.Always fact-check outputs
AI can hallucinate or oversimplify technical content. Validate data, references, and terminology.Keep confidential information offline
Don’t paste sensitive details into tools that aren’t GDPR-compliant or that retain input data.Be transparent with your team
If you’re using AI to speed up parts of your writing process, align with your partners and collaborators.Don’t plagiarize
Ensure that AI-generated text is reworked and original. Evaluators are increasingly vigilant.
Final Thoughts
AI isn’t here to take your job, it’s here to help you do your best work, faster. Used properly, it can reduce the administrative burden, help structure ideas more clearly, and support more equitable access to funding for smaller teams and less-resourced applicants.
At Timbi, we’re building AI-powered tools that are ethical by design, built to support, not replace, human expertise. We help you write smarter, not lazier.
Want to see how our AI assistant can support your next Horizon Europe proposal?
Can You Use AI to Write EU Funding Proposals?
The short answer is: yes, if used ethically and transparently.
Artificial intelligence is transforming the way researchers, startups, and innovation teams approach proposal writing. Tools like large language models (LLMs), research assistants, and workflow automation can save time, improve clarity, and help navigate complex requirements.
But with growing concerns around plagiarism, misinformation, and misuse, it’s important to use AI responsibly, especially in high-stakes, competitive contexts.
What AI Can (and Can’t) Do in Proposal Writing
AI tools can assist with:
Drafting structure and templates
Summarising research background or state of the art
Clarifying impact statements
Refining formatting and compliance with call guidelines
Rephrasing and translating sections
Automating repetitive writing tasks
However, AI should not be used to generate full applications without human oversight. EU evaluators expect originality, project-specific insight, and clear contributions from experienced individuals and consortia partners — something AI cannot replicate.
Ethical Guidelines for Using AI in EU Proposals
Here are some best practices for ethical and effective use of AI:
Use AI as an assistant, not a ghostwriter
Let AI support your process, not replace your voice. Your expertise and vision should remain at the core.Always fact-check outputs
AI can hallucinate or oversimplify technical content. Validate data, references, and terminology.Keep confidential information offline
Don’t paste sensitive details into tools that aren’t GDPR-compliant or that retain input data.Be transparent with your team
If you’re using AI to speed up parts of your writing process, align with your partners and collaborators.Don’t plagiarize
Ensure that AI-generated text is reworked and original. Evaluators are increasingly vigilant.
Final Thoughts
AI isn’t here to take your job, it’s here to help you do your best work, faster. Used properly, it can reduce the administrative burden, help structure ideas more clearly, and support more equitable access to funding for smaller teams and less-resourced applicants.
At Timbi, we’re building AI-powered tools that are ethical by design, built to support, not replace, human expertise. We help you write smarter, not lazier.
Want to see how our AI assistant can support your next Horizon Europe proposal?
AI is changing how we write funding proposals, but how do you use it responsibly? This guide explains how researchers and startups can ethically integrate AI tools into their EU proposal writing process without compromising originality or trust.
Can You Use AI to Write EU Funding Proposals?
The short answer is: yes, if used ethically and transparently.
Artificial intelligence is transforming the way researchers, startups, and innovation teams approach proposal writing. Tools like large language models (LLMs), research assistants, and workflow automation can save time, improve clarity, and help navigate complex requirements.
But with growing concerns around plagiarism, misinformation, and misuse, it’s important to use AI responsibly, especially in high-stakes, competitive contexts.
What AI Can (and Can’t) Do in Proposal Writing
AI tools can assist with:
Drafting structure and templates
Summarising research background or state of the art
Clarifying impact statements
Refining formatting and compliance with call guidelines
Rephrasing and translating sections
Automating repetitive writing tasks
However, AI should not be used to generate full applications without human oversight. EU evaluators expect originality, project-specific insight, and clear contributions from experienced individuals and consortia partners — something AI cannot replicate.
Ethical Guidelines for Using AI in EU Proposals
Here are some best practices for ethical and effective use of AI:
Use AI as an assistant, not a ghostwriter
Let AI support your process, not replace your voice. Your expertise and vision should remain at the core.Always fact-check outputs
AI can hallucinate or oversimplify technical content. Validate data, references, and terminology.Keep confidential information offline
Don’t paste sensitive details into tools that aren’t GDPR-compliant or that retain input data.Be transparent with your team
If you’re using AI to speed up parts of your writing process, align with your partners and collaborators.Don’t plagiarize
Ensure that AI-generated text is reworked and original. Evaluators are increasingly vigilant.
Final Thoughts
AI isn’t here to take your job, it’s here to help you do your best work, faster. Used properly, it can reduce the administrative burden, help structure ideas more clearly, and support more equitable access to funding for smaller teams and less-resourced applicants.
At Timbi, we’re building AI-powered tools that are ethical by design, built to support, not replace, human expertise. We help you write smarter, not lazier.
Want to see how our AI assistant can support your next Horizon Europe proposal?
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Check our other project Blogs with useful insight and information for your businesses
Other Blogs
Other Blogs
Check our other project Blogs with useful insight and information for your businesses